The Atlanta Seminole Club Mission:
To create and maintain a network of alumni and friends of Florida State University in metro Atlanta that fosters community and social ties among members.
To promote involvement and continued association with Florida State University through contributions of time, money, and/or talent.
To nurture a positive public image of Florida State University by participation in community events and initiatives.
To act as an agency for the dissemination of information regarding the educational and professional advantages of Florida State University.
The Atlanta Seminole Club Constitution:
The name of this organization shall be “Atlanta Seminole Club, Inc.” This organization is formed as a Seminole Club affiliated with the Florida State University.
The purpose of the Atlanta Seminole Club shall be:
· To create and maintain a network of alumni and friends of Florida State University in metro Atlanta that fosters community and social ties among members.
· To promote involvement and continued association with Florida State University through contributions of time, money, and/or talent.
· To nurture a positive public image of Florida State University by participation in community events and initiatives.
· To act as an agency for the dissemination of information regarding the educational and professional advantages of Florida State University.
All alumni of and friends of Florida State University shall be eligible for membership. Individual and family memberships are available with dues being set at the discretion of the Board of Directors. Only members in good standing and current on their dues shall be allowed to vote in the election of Officers. Members are entitled to attend annual club meetings and regularly scheduled meetings of the Board of Directors, and each club member is entitled to a voice at any such meeting at which they are present.
The government of the club shall be vested in its Board of Directors. The Board of Directors shall consist of elected Officers and Ex Officio Members. The Officers shall consist of a President, Secretary, Treasurer, Communications Chair, Membership Chair, Outreach Chair, Marketing Chair, Historian, Social Chair 1, Social Chair 2, At Large 1, and At Large 2 as elected in the manner provided in the Bylaws. The Board of Directors shall carry out their duties in accordance with the Bylaws.
There shall be an annual meeting of the members for the election of the Officers. There shall be other regular meetings each year as the President and the Board of Directors deems necessary.
The constitution may be amended by the approval of two-thirds majority of the Officers present at any duly called meeting of the club membership. Notice of such meeting shall be given not less than twenty calendar days prior to such meeting and shall contain the proposed amendment to this constitution.
This constitution may be officially adopted upon its approval by a majority vote of the members of the club in attendance at any regular meeting.
The Atlanta Seminole Club Bylaws:
A. Officers shall be elected for a term of one (1) year beginning in July and ending in June with the exception of the Historian. The Historian's term shall continue until the current scrapbook is submitted to the Alumni Association.
B. Only members in good standing and current on their dues are eligible to serve as Officers.
C. The President shall preside at all meetings and shall have general supervision of all the affairs of the club. The President shall be the official representative of the club on all occasions except when otherwise designated.
D. The Secretary shall keep an accurate record of all meetings and email the approved minutes to the appropriate Alumni Association Seminole Club Coordinator. They shall also maintain a list of the addresses, telephone numbers, and email addresses of each Board member. Immediately after the general elections, they shall provide the names of the incoming Officers to the Alumni Association and Seminole Boosters Inc.
E. The Treasurer shall receive all monies of the club and deposit them in a bank approved by the Board. The Treasurer shall pay all club debts and submit a report at every business meeting. The Treasurer also shall file the annual financial report with Seminole Boosters, Inc., as required by the NCAA.
F. The Communications Chair is responsible for the quarterly newsletter, web site, weekly e-zine, phone hotline, and all correspondence of the club.
G. The Membership Chair is responsible for the membership database, soliciting members, coordinating membership drives, distributing membership materials, and completing mailings to prospective members,
H. The Outreach Chair shall coordinate any and all community service projects, college fairs, new student receptions, and emeritus luncheons.
I. The Marketing Chair shall be responsible for soliciting sponsorships, advertising, media relations, merchandising and work with Membership Chair on membership benefits.
J. The Historian shall maintain a scrapbook of the entire year’s events, serve as club photographer, and maintain documentation on all club events.
K. Social Chair 1 and Social Chair 2 are responsible for organizing game watching parties, networking events, and all special events.
L. At-Large 1 and At-Large shall each serve on a minimum of two (2) committees throughout the year.
II. Board of Directors
A. The Board of Directors (Board) shall consist of the above-named Officers. In addition the Board of Directors will have, as ex officio members, the past President, Seminole Boosters Area Chairperson, and Atlanta area Florida State University Alumni Association Board Members. The ex officio members have no voting status except as noted in Section V.
B. The government of the club and the direction of its activities shall be vested in the Board of Directors.
A. The club shall hold not less than one general membership meeting per year in order to elect the Officers. Only members in good standing and current on their dues shall be allowed to vote. Family memberships are entitled to two votes if two or more members of the family are present.
B. There shall be an annual club meeting for the planning of the club’s events and programs.
C. Additional meetings may be held at the discretion of the President or by order of a majority of the Board of Directors.
D. The Board of Directors shall meet monthly during the course of the year. An agenda shall be distributed at least two days prior to each meeting to allow for preparation. This includes the filling out of proxy forms by any Officer who anticipates being absent from a meeting. A sample agenda is as follows:
1) Call to order
2) Minutes of last meeting
3) Treasurer’s report
4) Board reports
5) Committee reports
6) Unfinished business
7) New business
E. The Board shall be called for special meetings on the order of the President, or on the order of any three other Board members. Only such business of which the Board has been notified may be transacted at such a called meeting. Board members shall be notified immediately by telephone, regular mail or e-mail of said meetings.
F. A majority of the quorum of the Board of Directors shall be authorized to transact all business not specifically excluded elsewhere herein.
G. Should a quorum not be present, interim decisions must be reviewed and approved at the next board meeting where a quorum is present.
IV. Standing Committees and Special Committees
The standing committees of the Board of Directors shall include the following: Social, Membership, Marketing, Communications, Scrapbook and Bowden Day. A minimum of one Board member shall serve on each committee as Chair, or appoint a Chair, and be the liaison with the Board of Directors. All committee members shall serve at the discretion of the Board of Directors.
V. Removal of Officers and/or Members
Any Officer or member of the club, by a two-thirds majority vote of the full Board of Directors, may be removed whenever, in the judgment of the Board, the best interest of the club will be served thereby. This includes absences of any Officer from regularly scheduled Board meetings that are deemed without merit by the majority of the other Board members.
Club membership shall run from January 1 to December 31. The Board of Directors shall notify the club membership of any change affecting the current status of the membership, Board or fiscal year cycles. Notification must take place at least 60 days prior to the effective date of said change.
Bylaws may be amended at any regular meeting of the club membership by a simple majority vote of the members present and voting.
Scholarships awarded by the club shall be awarded through an unbiased selection process. Family members (spouse, parents, siblings and children) of the Board or trustees of the organization are not eligible to receive scholarship awards.